The job of a Business Office Bookkeeper was established for the purpose(s) of performing accounting work and providing accounting and occasional secretarial support to assigned administrative personnel; communicating information to staff, the public,and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.

 

BARGAINING UNIT MEMBERS WILL BE CONSIDERED FIRST

 

Work Year:

8.0 hours/day
7:30am-4:00pm
261 days/year

Probationary Pay Rate:
$20.41/hr. for 1st 45 Worked Days then increases to $22.09/hr.

Qualifications:

Associate Degree in Accounting or Business, or MSBO Certification in job-related field is required. Two (2) years of payroll and/or accounting experience required. Working knowledge of general office procedures and equipment. Must have basic skills assessment, pertinent to position qualifications, at 80% on file in the Human Resources Department.  If testing is not on file, selected candidates will be contacted for testing.

 

Basic Responsibilities:

• Assist in production of information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting test, data and graphics for the purpose of maintaining efficient operating procedures for the District.
• Assist in resolving issues (e.g. preparation of reports, analyzing data, identifying solutions, etc.) for the purpose of overall efficiency to the Department and District.
• Coordinate, assist and train other business office personnel and bookkeepers as required; contribute to a collaborative team effort for the purpose of accomplishing related results as needed.
• Coordinate and prepare reports for the purpose of providing compliance with State, financial, legal and/or administrative requirements.
• Coordinate program activities relating to business functions and evaluates situations (e.g. bid advertisements/openings/bid bonds, and delinquent accounts receivable reporting, etc.) for the purpose of taking appropriate action.
• Create and/or revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, budgetary and personnel requirements for the purpose of implementing changes necessary for District efficiency.
• Maintain automated Financial Systems for the purpose of analyzing, maintaining, and providing information for the District, auditors, contractors and related parties.
• Maintain a wide variety of financial information, files and records (e.g. bank reconciliations, Medicare reporting, surplus inventory, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Maintain a wide variety of informational files for Local, State and Federal audits for the purpose of adhering to all guidelines and requirements.
• Maintain internal and external customer confidence for the purpose of keeping information confidential.
• Prepare and process accounting transactions (e.g. cash receipts, journal entries, property tax refunds, invoices, accounts payable vendor maintenance, etc.) for the purpose of providing required information with district requirements.
• Prepare data for auditors (e.g. gathers data, answers to questions, prepare reports, etc.) for the purpose of providing required information, completely, accurately and on a timely basis.
• Research topics for the purpose of providing information for a variety of Administrative requirements.
• Respond to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing directions.
• Support the Administrator (e.g. reading, researching, routing correspondence, drafting letter and documents, collecting and analyzing information and initiating telecommunications, etc.) for the purpose of general efficiency for the operations of the District and/or Department.
• Maintain regular personal attendance and punctuality for the purpose of providing efficient delivery of services to the District.
• Occasionally assist other personnel for the purpose of supporting them in the completion of their work activities.

Working Environment

The usual and customary methods of performing the job require:

• Some lifting, carrying, pushing and/or pulling

• Significant fine finger dexterity • Sitting – 75%, walking – 15%, standing - 10%